South Carolina Equestrian Ministries
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| Scem annual meeting January 17, 2009 |
| South Carolina Equestrian Ministries Meeting Minutes South Carolina Equestrian Ministries Meeting Minutes January 17, 2009 Call to order Larry Johnson called to order the annual meeting of the South Carolina Equestrian Ministries at 09:30am on January 17, 2009 in Lexington, SC at the Lexington Baptist Association. Reports Club presidents reported a brief summary of the events, membership, and other things God has been doing in the fellowships this past year. A written report, or copy of their notes, was turned in to Larry Johnson for the files. NAME OF FELLOWSHIP AREA COVERED PRESIDENT Great Adventure Kershaw/Sumter area Johnny Stokes Fellowship White Horse Fellowship Columbia area Roxie Williamson Grace Fellowship Fountain Inn area Nancy Smith Revelation Riders Anderson area David Crowe New fellowship established June 2008 Faith Riders Fellowship Aiken area Cindy Ray Paula Baughman Vice President reported Upstate Equestrian Greenville/Mauldin area Debbie Webster Ministries Equestrian Ministries Rock Hill/York Area Linda Rineheart Saddle Club Present but no report Foothills Equestrian Chesnee area Helen & Steve Gardner Ministries No report Claye Clyatt gave the financial report. (see attached) Claye reported the dues for 2008 had not been sent to EMI. President Larry Johnson stated that the dues needed to be sent now and all agreed. President Larry Johnson reminded club presidents that their annual reports and membership lists are due to be turned in. Members were asked if they would like the newsletter published on the web site as soon as it’s done or when it comes out in paper format. Then some people said if The Baptist Convention did not want to publish the newsletter anymore maybe we could send it via email. Most agreed they like getting it via e-mail. Each club is to check with their members to see which way they prefer to receive the news letter. It was agreed that e-mail would save paper and postage. Membership for 2009 should be collected January – March and turned in by April. All fellowships are encouraged to keep their web sites up to date. Report from EMI Consultant Floyd Tidsworth reported that Equestrian Ministries International has members in four countries and ten chapters in the United States. The web site www.equestrianministries.org is up and running again and Maureen Gallatin is the web master. A lot is happening with the EMI chapters and individuals. Send your news so it can be posted and included in the next newsletter! The World Equestrian Games will be September 25- October 10, 2010, at the Kentucky Horse Park. Everyone is encouraged to try and attend. Save the Date! March 6 and 7th is the National EMI meeting and will be held in the Landrum/Tryon, area in NC. All are welcome. EMI would like for everyone with ideas for workshop to submit them as soon as possible. As Roxie had stated earlier, Floyd said EMI may be dropping the national fees for this year. The board will make that decision at the meeting in March. For now all the national dues will be sent and if EMI doesn’t collect them they will be returned between the state and local treasurers. Members may still make a donation if they like. SCEM will have a booth at the South Carolina Horsemen’s Council 2009 Expo and Meeting Saturday, February 7, 2009 Circle M Ranch, Pelzer, SC. All are encouraged to attend. Nominations for Officers President: Debbie Webster and David Crowe Vice President: Johnny Stokes Secretary/Treasure: Linda Turner and Claye Clyatt Publicity: Roxie Williamson Newsletter: Lori Smith Website: Larry Johnson Questions Linda Turner showed a book called Roberts Rules of Order by Henry M. Robert III, William J Evans, Daniel H. Honemann and Thomas J. Balch. To help the elected officers understand their position and how to fulfill their roles. Lori Smith suggested that job descriptions be written for each office in order for the officers to know their duties as they accepted a position. Larry said he would begin the descriptions for president and secretary/treasurer and give them to the new president for review. It was stated that SCEM and the fellowships function per the Bylaws and Constitution of EMI. Copies of the Bylaws or Constitution were not available. Lunch 11:50 am Lunch was provide by Ronnie Cox Nominating committee: Larry Johnson, Floyd Tidsworth, Anthony Fowler, Nancy Smith, Cindy Ray, Sylvia Roper and Kathy Roberts met during lunch. Return to order 12:45 pm New Officers are: President: David Crowe Vice President: Johnny Stokes Secretary/Treasure: Linda Turner Publicity: Roxie Williamson Newsletter: Lori Smith Website: Larry Johnson Paul Daily event Discussion was held about having the Paul Daily event in April. It was agreed to have the event and the dates are set for April 23, 24 and 25, 2009. In the upstate, Equestrian Ministries Saddle Club with Wanda Wood will host April 23d. Midlands, Great Adventure Fellowship will host April 24th. On the coast, Floyd would like to have an event April 25th. Each Fellowship will determine the location for their day to host. Details will be announced and posted on the web site. Consultant Ronnie Cox Ronnie presented SCEM with a stand up EMI Missions Mobilization banner. He will ask Baptist Convention if they can provide more and Roxie will take the first one to be displayed at the South Carolina Horsemen’s Council in February. Ronnie also spoke about EMI’s new web-site, the EMI meeting in March and the Equestrian Games in 2010. White Oak Conference Center Ronnie Cox presented plans for the Equine program at the White Oak Conference Center. (See attachments for details) Plans are being made for trails, camping park, round pen, horse pens, wash area, arena and barn. Floyd Tidsworth also talked about the plans and is organizing a Planning Team. Volunteers for the Planning team are: Anthony Fowler Johnny Stokes Sylvia Ropers David Crow Roxie Williamson Paula Baughman Cindy Ray Nancy Smith Lori Smith Gene Wood, a trail specialist, will be a consultant. New president Larry Johnson invited David Crowe, as the new president, to make a few comments. Roxie Williamson the Publicity officer ask that everyone send her any news they have and any publicity needs they may have Adjournment David Crowe the new president adjourned the meeting at 2:00pm. Minutes submitted by: Linda Moore-Turner Minutes approved by: David Crowe |